This walkthru demonstrates a typical publishing workflow for a news site using
the Arsdigita Content Management System.
Prerequisites
This demonstration walkthru assumes the following:
The CMS News Demo has been installed and all demo templates have been
edited and published according to the demo installation instructions.
The following three registered CMS users exists:
User
Role
Content Manager
Places requests for news articles and publishes finished articles to
the public site
Author
Submits articles, images, and multimedia files
Editor
Edits the Author's work
Walkthru - Publishing a News Article
1) Becoming familiar with the CMS Admin UI
Log in to CMS as the Content Manager.
Browse the Site Map:
Click on the Site Map folder. It should contain a demo_articles
folder.
Click on demo_articles folder under the Site Map. This folder
contains an item titled "Article Index".
Click the Article Index item to bring up a screen displaying
information about "Article Index". Notice that there are four
tabbed links near the top of the page: Editing, Sub-Items, Publishing,
and Permissions.
Preview and publish a content item:
Click the "/demo_articles/index" link in the upper right corner
to preview the "Article Index" page in a new frame. Close the preview
frame.
Click the "Publishing" link near the top of the page to display
the item's publishing information.
Click the "Edit" link in the upper right corner of the Publishing
Status box to schedule this item for publishing.
Publish the item by changing the publishing status to "live" and
hitting Submit.
Open a new browser window and
$HOSTNAME:$PORT/demo_article/index.html to view the
published item on the public site.
Browse the Content Types mount point:
Click on the Content Types folder. It should contain several folders,
namely, Article, Image, and Multimedia Link.
Click on the Article folder to view information about the Article
content type.
Notice that its attributes include Author, Location,
and Type.
Notice that there are two templates listed in the
Registered Templates box and one of them is the default.
Notice that the Captioned Image and Multimedia Link content types
appear in the Registered Child Relation Types box.
2) Placing a request for news
Navigate to the demo_articles folder under the Site Map.
Notice there is the option to "Add a new Basic Item under this Folder."
Create an empty article:
Select "Article" from the pick list and hit the "Add Item" button.
Select "No Content" and hit Submit.
Fill in the Title, Description, Location, Author, and Type form
fields and then submit the form. A successful form submission will
result in an item details page being displayed.
On the item's publishing details page, click the "Create a workflow
for this item" link to apply the publishing workflow to this article.
Assign the Author to the Authoring task, Editor to the Editing
task, and Publisher to the Approval of this article by selecting
the appropriate name from the pick list for each task. Fill
in the Comment form field and then hit Submit.
Add a captioned image to the Article:
Navigate to the Article's item details page and click the
"Sub-Items" link near the top of the page to navigate to the
related item details page.
In the Child Items box, choose the Captioned Image content type
from the pick list and click the Add button.
Select "No Content" and then hit Submit.
Fill in the Title, Description, Width, and Height form fields
and then submit the form.
Click the "Create a workflow for this item" in the Publishing
section of the item details page to link to apply the
publishing workflow to the captioned image.
Assign the Author to the Authoring task, Editor to the Editing
task, and Publisher to the Approval of the captioned image. Fill
in the Comment form field and then hit Submit.
Add multimedia links to the Article:
Navigate to the item details page of the Article you created.
In the Child Items box in the Sub-Items section, choose the
Multimedia Link content type from the pick list and click the
Add button.
Select "No Content" under Content Creation Method and
"(Default)" for Child relation tag and then hit Submit.
Fill in Title, Description, Type, and Caption form fields and
hit Submit.
Click the "Create a workflow for this item" link in the Publishing
section of the item details page to apply the
publishing workflow to the multimedia link.
Assign the Author to the Authoring task, Editor to the Editing
task, and Publisher to the Approval of the multimedia link. Fill
in the Comment form field and then hit Submit.
Repeat these steps to add more multimedia links.
Sign out.
3) Submitting an article
Log in to CMS as the Author.
Notice that there are three (or more) items listed in the Authoring
stage in the "My Tasks" box, namely an Article, Captioned Image,
and one or more Multimedia Links.
Upload an Article:
Click the title of the Article to navigate to the item details page.
In the Revisions box under the Editing section, click the
"Text Entry" link to add a revision to the Article.
In the Content form section, either type or paste some text into
the form. Then submit the form.
Go back to the "My Tasks" folder.
Click the Finish link for the Article. Fill in the comment field and
hit Submit. Notice the Authoring task for the Article no longer
appears in the "My Tasks" box.
Upload a Captioned Image:
Now click the title of the Captioned Image to navigate to its item
details page.
In the Revisions box under the "Editing" section of the item
details page, click the "File Upload" link to add a
revision to the Captioned Image.
Upload an image using the "Upload Content" form field then hit
Submit.
Click the Finish link for this Captioned Image under the Workflow
section of the item details page. Fill in the comment field and hit
Submit. Notice that the Authoring task for the Captioned Image
no longer appears in the "My Tasks" box.
Upload Multimedia Links:
The steps for uploading a Captioned Image can be applied to uploading
Multimedia Links. Upload as many multimedia links as you created.
Sign out.
4) Editing the article
Log in to CMS as the Editor.
Notice that there are three (or more) items listed in the Editing
stage in the "My Tasks" box, namely an Article, Captioned Image,
and one or more Multimedia Links. Notice also, that the Editor can
Approve or Reject an item in the Editing stage.
Browse the latest content of the Article, Captioned Image, and
Multimedia Links by navigating to their respective item details pages
and either clicking on a revision number in the Revisions box or
clicking the preview link in the upper right hand corner of the page.
From the item
details page, you can edit an item either by clicking the Edit link in
the upper right corner of the Attributes box, or by clicking the "File
Upload" or "Text Entry" links in the Revisions box. Make one or more
changes to the Article.
Navigate to the "My Tasks" page and approve all the items that the
Author created. Notice that the approved items no longer appear in the
"My Tasks" box.
Sign out.
5) Publishing the article to the live site
Log in to CMS as the Content Manager.
Notice that there are three (or more) items listed in the Approval
stage in the "My Tasks" box, namely an Article, Captioned Image,
and one or more Multimedia Links. Notice also, that the Approver can
Approve or Reject an item in the Approval stage.
Browse the latest content of the Article, Captioned Image, and
Multimedia Links by navigating to their respective item details pages
and either clicking on a revision number in the Revisions box or
clicking the preview link in the upper right hand corner of the page.
Publish the Article, starting with the child items (Captioned Image
and Multimedia Links). The following steps apply to publishing any
items:
On the items details page, make the latest revision ready to go live
by clicking the "Make this revision live" link in the Revisions box
next to the latest revision (the one with the highest revision number).
Click the "Edit" link in the upper right hand corner of the
"Publishing Status" box. Choose "live" and hit Submit. The item has
now been published.
Re-publish the Article Index page by editing the publish status of
that item.
In a new browser window, visit $HOSTNAME:$PORT/demo_articles/
to view the published Article on the live site.
6) Changing the look of the public site with templates
Navigate to the Article content type details page.
Switch templates for the Article content type by clicking the "Make
this the default" link in the "Registered Templates" box.
Navigate to the Article item details page and click the preview link
in the upper right hand corner. Notice the new look of the Article.
Re-publish the Article to cause the templating changes to take effect.